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Senior Office Administrator/Marketing Assistant

Company: SS8 Networks
Location: Milpitas
Posted on: May 8, 2022

Job Description:

Company Overview SS8 Networks is the leading worldwide provider of end-to-end communications analytics and cyber intelligence solutions. As an employee centric organization creating real solutions for enabling the safety of global communities, we work with both communication service providers and law enforcement to capture critical data and simplifying the complex data in support of criminal investigation and supporting national security.
Your Role As the Senior Office Administrator/Marketing Assistant, your creativity and your passion for detail combine to create stellar organizational support that will be an essential part of SS8's continued growth and expansion. Working across the core teams, you will bring your administrative expertise to the HR team, the Marketing group, the Event Planning calendar and our Leadership team, including our CEO and CFO. Lots of potential to learn and grow!
If you like challenging assignments and like teaching yourself to complete complex tasks, learning specific software and programs or enjoy traveling to a remote site, you will thrive at SS8!
Your Job Details:

  • Oversee all aspects of general office coordination, including assisting with management of kitchen, office supply and marketing inventories
  • Manage planning, logistics and execution of events such as Sales Kick Off, team all-hands, off-sites, vendor site visits, office lunch, happy hours, birthdays, summer group outing and holiday party
  • Assist Marketing for events, trade shows, give away stock and team updates, providing logistics and booth management schedules as well as coordinating all give aways, and providing lead updates
  • Plan, organize and manage multiple calendars (resolve overlapping commitments and protect time for priorities) to coordinate various meetings, interview schedules, travel arrangements, activities and events
  • Collect and prepare information used for presentations and meetings and document meeting minutes as well as manage action items
  • Prepare and submit expense reports and purchase orders in a timely manner
  • Conduct employee support processes, including new hire onboarding, support queries, and other HR processes as needed
  • Offer back-up administrative assistance to members of the support team
  • Manage customer and partner meetings at HQ
  • Manage all board and monthly meetings for SS8 board members
  • Serve as a steward for SS8's culture and values
    Your Qualifications
    • 5+ years of experience working at the senior level in an administrative or coordination role
    • Excellent verbal and written communication skills
    • Strong organizational and time-management skills
    • Experience supporting multiple team leaders and working cross-functionally
    • Advanced knowledge of MS Office (Outlook, Word, PowerPoint and Excel) and cloud-based applications (SharePoint)
    • Ability to take initiative and exercise good judgment, discretion and confidentiality in all tasks
      Fast Track extras
      • BA/BS or equivalent experience; past work experience in the high-tech industry

Keywords: SS8 Networks, Milpitas , Senior Office Administrator/Marketing Assistant, Administration, Clerical , Milpitas, California

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