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Executive Assistant, VP, Engineering

Company: Cisco
Location: Milpitas
Posted on: January 24, 2023

Job Description:

Executive Assistant to VP

What You'll Do

Cisco seeks an Executive Administrative Professional to provide support for the Vice President of Engineering with global responsibilities.

Responsibilities include:

  • Speaking Engagement Coordination: Manages a running list of VP's engagements and works closely with communications team to ensure content needs are understood and set in motion so VP is prepared for each engagement.

    • Meeting Planning and organizations: Assists VP in planning and organizing meetings by taking responsibility for assembling the agenda, location, meeting technology based upon participant needs, and all other meeting logistics. May further prepare meeting briefing documents by taking and disseminating notes and formulating post meeting action item list.
    • Travel Briefing Preparation: Build travel packs for international trips as well as large domestic events such as Cisco Live, etc. This work includes combining all event information in addition to coordinated logistics of travel and also customer/team asks.

      • Correspondence/Approvals: Supports VP by acting as proxy for communications and approvals as authorized. Answers general questions as necessary and refers (filters) routine matters to appropriate parties and follows up to ensure accurate disposition. Takes the initiative to resolve problems within specified policies and guidelines and provides mentoring to administrative community members on problem solving. Determines when executive action is required and supplies a recommendation where appropriate.
      • Travel: Responsible for making in-depth global travel arrangements for VP and managing Cisco expenses. Works diligently to go above and beyond, working with the airlines direct to accommodate Global Services benefits for upgrades whenever they are available.
      • Special Projects: Provides analytical support to assist executives on special projects. Research issues, analyzes problems, compiles data, and prepares reports.

        • Large Corporate Events: Prepare and brief itinerary as well as accompany VP for large Corporate Events such as GSX, where EA's are used for executive support.
        • Confidentiality: Candidate will deal professionally with sensitive and confidential matters and materials.

        • In addition to general administrative duties of an Executive Assistant, daily tasks are carried out at a higher level of complexity. Specifically, the critical behaviors of this role are:

          --- To be self-motivated and proactive around needs of the executive and the Organization

          --- To be able to work with limited direction and have a take-charge attitude

          --- To be able to operate successfully with limited direction and ambiguity

          --- Use tact, diplomacy and a practical knowledge of company policies, practices and procedures

          --- Responsiveness to all levels of inquiry

          --- Keep the big picture in mind when making independent decisions that affect the executive's calendar

          --- Have the ability to exercise critical and independent judgment when it comes to the VP's calendar and time

          --- To be organized and efficient with their own time

          --- To be able to think creatively and calmly when it comes to quick and unplanned changes in schedule.

          --- To earn administrative community respect and have the ability to work with and through others as needed

          --- Participates in a cross-functional EA network and collaborate with the community of Admins to effectively accomplish shared priorities for the organization.

          Who You'll Work With

          You will be working in an organization with global teams of engineering and business executives, focused on accomplishing business and technology outcomes in a collaborative environment; with strong cross functional partnership across engineering, sales, services, HR, and Finance.

          Who You Are

          You have experience providing support at the VP level. You take initiative, concurrently handle multiple priorities with ease and thrive in a busy environment. You will be extremely forward-thinking with a professional and approachable demeanor in all interactions; possess superior communication skills and have the ability to build rapport with all levels of staff, executives, customers, vendors; and good judgment.

          Our minimum requirements for this role:
          • 8+ years' experience in administrative environment. A minimum of 4 years of experience supporting a principal who was at the VP level.
          • Outstanding track record of performance.
          • Experience in planning meetings and coordinating travel.
          • Expert level knowledge of Windows desktop computer applications: Outlook, Word, Excel, PowerPoint.
            --- Excellent verbal and written communication skills including the ability to communicate with all levels of Executive/Senior staff and clients.

            --- Preferred: BA/BS or equivalent experience; past work experience in the high-tech industry.

            --- Works in an organized and disciplined manner. Detail oriented.

            --- Advanced desktop calendar management program experience.

            --- Daily presence in the San Jose Cisco office.

            Why Cisco

            #WeAreCisco, where each person is unique, but we bring our talents to work as a team and make a difference powering an inclusive future for all.

            We embrace digital, and help our customers implement change in their digital businesses. Some may think we're "old" (36 years strong) and only about hardware, but we're also a software company. And a security company. We even invented an intuitive network that adapts, predicts, learns and protects. No other company can do what we do - you can't put us in a box!

            But "Digital Transformation" is an empty buzz phrase without a culture that allows for innovation, creativity, and yes, even failure (if you learn from it.)

            Day to day, we focus on the give and take. We give our best, give our egos a break, and give of ourselves (because giving back is built into our DNA.) We take accountability, bold steps, and take difference to heart. Because without diversity of thought and a dedication to equality for all, there is no moving forward.

            So, you have colorful hair? Don't care. Tattoos? Show off your ink. Like polka dots? That's cool. Pop culture geek? Many of us are. Passion for technology and world changing? Be you, with us!

            Message to applicants applying to work in the U.S.:
            When available, the salary range posted for this position reflects the projected hiring range for new hire salaries in U.S. locations. For non-sales roles, the hiring ranges reflect base salary and do not include bonuses, equity, or benefits. Hiring ranges for sales positions include base and incentive target, and do not include equity or benefits. Individual pay is determined by the candidate's hiring location and additional factors, including but not limited to skillset, experience, and relevant education, certifications or training. Applicants may not be eligible for the full salary range based on their U.S. hiring location. The recruiter can share more details about compensation for the role in your location during the hiring process.

Keywords: Cisco, Milpitas , Executive Assistant, VP, Engineering, Engineering , Milpitas, California

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