Executive Assistant, VP, Engineering
Posted on: January 24, 2023
Executive Assistant to VP
What You'll Do
Cisco seeks an Executive Administrative Professional to provide
support for the Vice President of Engineering with global
- Speaking Engagement Coordination: Manages a running list of
VP's engagements and works closely with communications team to
ensure content needs are understood and set in motion so VP is
prepared for each engagement.
- Meeting Planning and organizations: Assists VP in planning and
organizing meetings by taking responsibility for assembling the
agenda, location, meeting technology based upon participant needs,
and all other meeting logistics. May further prepare meeting
briefing documents by taking and disseminating notes and
formulating post meeting action item list.
- Travel Briefing Preparation: Build travel packs for
international trips as well as large domestic events such as Cisco
Live, etc. This work includes combining all event information in
addition to coordinated logistics of travel and also customer/team
- Correspondence/Approvals: Supports VP by acting as proxy for
communications and approvals as authorized. Answers general
questions as necessary and refers (filters) routine matters to
appropriate parties and follows up to ensure accurate disposition.
Takes the initiative to resolve problems within specified policies
and guidelines and provides mentoring to administrative community
members on problem solving. Determines when executive action is
required and supplies a recommendation where appropriate.
- Travel: Responsible for making in-depth global travel
arrangements for VP and managing Cisco expenses. Works diligently
to go above and beyond, working with the airlines direct to
accommodate Global Services benefits for upgrades whenever they are
- Special Projects: Provides analytical support to assist
executives on special projects. Research issues, analyzes problems,
compiles data, and prepares reports.
- Large Corporate Events: Prepare and brief itinerary as well as
accompany VP for large Corporate Events such as GSX, where EA's are
used for executive support.
- Confidentiality: Candidate will deal professionally with
sensitive and confidential matters and materials.
In addition to general administrative duties of an Executive
Assistant, daily tasks are carried out at a higher level of
complexity. Specifically, the critical behaviors of this role
--- To be self-motivated and proactive around needs of the
executive and the Organization
--- To be able to work with limited direction and have a
--- To be able to operate successfully with limited direction and
--- Use tact, diplomacy and a practical knowledge of company
policies, practices and procedures
--- Responsiveness to all levels of inquiry
--- Keep the big picture in mind when making independent decisions
that affect the executive's calendar
--- Have the ability to exercise critical and independent judgment
when it comes to the VP's calendar and time
--- To be organized and efficient with their own time
--- To be able to think creatively and calmly when it comes to
quick and unplanned changes in schedule.
--- To earn administrative community respect and have the ability
to work with and through others as needed
--- Participates in a cross-functional EA network and collaborate
with the community of Admins to effectively accomplish shared
priorities for the organization.
Who You'll Work With
You will be working in an organization with global teams of
engineering and business executives, focused on accomplishing
business and technology outcomes in a collaborative environment;
with strong cross functional partnership across engineering, sales,
services, HR, and Finance.
Who You Are
You have experience providing support at the VP level. You take
initiative, concurrently handle multiple priorities with ease and
thrive in a busy environment. You will be extremely
forward-thinking with a professional and approachable demeanor in
all interactions; possess superior communication skills and have
the ability to build rapport with all levels of staff, executives,
customers, vendors; and good judgment.
Our minimum requirements for this role:
- 8+ years' experience in administrative environment. A minimum
of 4 years of experience supporting a principal who was at the VP
- Outstanding track record of performance.
- Experience in planning meetings and coordinating travel.
- Expert level knowledge of Windows desktop computer
applications: Outlook, Word, Excel, PowerPoint.
--- Excellent verbal and written communication skills including the
ability to communicate with all levels of Executive/Senior staff
--- Preferred: BA/BS or equivalent experience; past work experience
in the high-tech industry.
--- Works in an organized and disciplined manner. Detail
--- Advanced desktop calendar management program experience.
--- Daily presence in the San Jose Cisco office.
#WeAreCisco, where each person is unique, but we bring our talents
to work as a team and make a difference powering an inclusive
future for all.
We embrace digital, and help our customers implement change in
their digital businesses. Some may think we're "old" (36 years
strong) and only about hardware, but we're also a software company.
And a security company. We even invented an intuitive network that
adapts, predicts, learns and protects. No other company can do what
we do - you can't put us in a box!
But "Digital Transformation" is an empty buzz phrase without a
culture that allows for innovation, creativity, and yes, even
failure (if you learn from it.)
Day to day, we focus on the give and take. We give our best, give
our egos a break, and give of ourselves (because giving back is
built into our DNA.) We take accountability, bold steps, and take
difference to heart. Because without diversity of thought and a
dedication to equality for all, there is no moving forward.
So, you have colorful hair? Don't care. Tattoos? Show off your ink.
Like polka dots? That's cool. Pop culture geek? Many of us are.
Passion for technology and world changing? Be you, with us!
Message to applicants applying to work in the U.S.:
When available, the salary range posted for this position reflects
the projected hiring range for new hire salaries in U.S. locations.
For non-sales roles, the hiring ranges reflect base salary and do
not include bonuses, equity, or benefits. Hiring ranges for sales
positions include base and incentive target, and do not include
equity or benefits. Individual pay is determined by the candidate's
hiring location and additional factors, including but not limited
to skillset, experience, and relevant education, certifications or
training. Applicants may not be eligible for the full salary range
based on their U.S. hiring location. The recruiter can share more
details about compensation for the role in your location during the
Keywords: Cisco, Milpitas , Executive Assistant, VP, Engineering, Engineering , Milpitas, California
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