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Communications and Administration Manager

Company: SEMI
Location: Milpitas
Posted on: May 15, 2022

Job Description:

Although we're small, we're mighty and influence and impact society at large positively. At SEMI, we offer opportunities to connect and interact with world leaders, industry legends, and rising stars. We help our members develop public and private policies to strengthen global supply chains and promote business growth and prosperity. Learn and grow professionally through career opportunities such as rotational assignments. Contribute by influencing and impacting an industry that is the foundation for innovation and positive change in areas like environmental sustainability, thought leadership, and DE&I. We take pride in offering work-life balance so you can live your personal and professional life to the fullest.SEMI is an equal opportunity employer. Individuals of all ages, all people of color, women, women of color, individuals from the LGBTQIA+ community, and all other individuals are strongly encouraged to apply.THE ROLE:The SEMI Foundation is seeking an experienced Communications and Administration Manager with excellent organizational and communications skills to support communication activities, program administration, and overall office management. The ideal candidate will have experience in developing and managing communications projects including campaigns, social media, presentations, and more to help promote the Foundation's story; and general office and program administration, such as organizing meetings and conference calls, document management, accounting, booking travel, coordinating and submitting receipts, purchase orders, etc. The Manager would join a small but mighty team in a supportive environment where we work collaboratively to accomplish great things.The Communications and Administration Manager will provide administrative assistance to the Executive Director; monitor the budget, support the administering of various global programs; and create, implement, and disseminate various communications materials for the team and organization. The Manager will need to be creative, energetic, and able to thrive in a fast-paced environment with multiple deadlines and projects at any given time. All team members and the organization have diversity, equity, and inclusion as core values and practice these values every day.This is a full-time position which reports directly to the Executive Director of the SEMI Foundation and is based in Milpitas, CA.CORE RESPONSIBILITIES:Support Communications (35%)

  • Oversee and coordinate the implementation of the SEMI Foundation's marketing plan
  • Plan and create PowerPoint presentations, flyers, social media posts, newsletters, and other communication materials for programs and executive presentations
  • Oversee and coordinate video and design projects
  • Maintain and track events, holidays, national days, and celebrations related to our industry and diversity, equity, and inclusion; plot, write, and post timely content relevant to each
  • Regularly update social media channels and websiteSupport Programs (30%)
    • Coordinate the Foundation's Mentoring Program: match pairs, track progress, attend meetings, provide reports to participants
    • Track DEI representation in SEMI events and committees, boards, and councils
    • Support administrative duties for High Tech U program, including meetings, logistics, communications, catering, A/V, ordering
    • supplies, setup, etc.Support Operations (30%)
      • Provide administrative support to the Executive Director, such as booking meetings, preparing communications, and other duties
      • Enter budgets into Aptify, including mid-year forecasting
      • Execute sales orders, vendor invoices, expense report approvals, and payments in Netsuite
      • Work with accounting team to create invoices, track donations, add new vendors, obtain W-9's, and work with auditors
      • Facilitate on-site and virtual meetings: book rooms/calls, order catering, create badges, set up rooms, coordinate with IT and A/V, etc.
      • Liaise with legal department on general issuesSupport Development (5%)
        • Research opportunities via grants.gov, Candid.org, and other avenues
        • Fill out organizational information on grant applications; fill in boilerplate narrativeWHAT SUCCESS LOOKS LIKE:
          • SEMI Foundation leadership has the communications and administrative support needed to move the Foundation's vision forward
          • Foundation communications are stronger, more consistent, and more successful
          • Foundation programs and operations run smoothlyCRITICAL SKILLS:
            • Excellent written and oral communication skills
            • Ability to oversee multiple projects working with contractors and team members
            • Strong computer and design skills
            • Demonstrated knowledge of office administrative practices and procedures
            • Facility with budget/accounting software
            • Quick study in learning new systems/software
            • Strong problem solving and decision-making skills
            • Ability to manage multiple tasks and deadlines simultaneously
            • Keen eye for details; hyper organized
            • Skilled in the use and writing styles of social media
            • Team player, willingness to work across the Foundation's initiatives and support other members of the team
            • Some overnight travel requiredPREFERRED SKILLS:
              • Working knowledge or willingness to learn Google Analytics, Google Ads, Facebook Ads Manager, Salesforce, and Aptify
              • Facility with elements of the Adobe Creative CloudPREFERRED EDUCATION AND/OR EXPERIENCE
                • BS/BA degree or relevant experience
                • 5+ years of communications and administration experience
                • Experience working in diverse communities and with underrepresented populationsABOUT USTHE SEMI FOUNDATION
                  The SEMI Foundation is a 501(c)(3) nonprofit charitable organization founded in 2001 to support economic opportunity for workers and the sustained growth of the microelectronics industry. We accomplish this through creating pathways and opportunities for job seekers, and tools and systems for semiconductor companies to attract, develop, and retain a diverse, innovative, and skilled workforce. Visit us at semifoundation.org. SEMI is our parent company.SEMI connects more than 2,400 member companies and more than a quarter-million professionals worldwide to advance the science and business of electronics manufacturing. SEMI members are responsible for the innovations in materials, design, equipment, software, and services that enable smarter, faster, more powerful, and more affordable electronic products. Since 1970, SEMI has built connections that have helped its members grow, create new markets, and address common industry challenges together. SEMI maintains offices in Bangalore, Berlin, Brussels, Grenoble, Hsinchu, Milpitas, Seoul, Shanghai, Singapore, Tokyo, and Washington, D.C. For more information about a career at SEMI, please visit us at SEMI.org.SEMI is an equal opportunity employer and makes employment decisions based on merit. We want to have the best available persons in every job. Company policy prohibits unlawful discrimination based on race, color, creed, gender (including gender identity and gender expression), religion (all aspects of religious beliefs, observance or practice, including religious dress or grooming practices), marital status, registered domestic partner status, age, national origin, (includes language use and possession of a driver's license issued to persons unable to prove their presence in the United States is authorized under federal law), ancestry, physical or mental disability, medical condition (including cancer or a record or history of cancer, and genetic characteristics), sex (including pregnancy, childbirth, breastfeeding or related medical condition), genetic information sexual orientation, military and veteran status or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics. Discrimination can also include failing to reasonably accommodate religious practices or qualified individuals with disabilities where the accommodation does not post an undue hardship. All discrimination is unlawful.

Keywords: SEMI, Milpitas , Communications and Administration Manager, Executive , Milpitas, California

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