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Youth Advisory Council (YAC) Manager

Company: FRESH LIFELINES FOR YOUTH INC
Location: Milpitas
Posted on: July 27, 2022

Job Description:


Job Details
Level: Experienced
Job Location: Milpitas Office (Corporate Office) - Milpitas, CA
Salary Range: $69,958.00 - $69,958.00
Job Category: Nonprofit - Social Services

Youth Advisory Council Manager
Position Title: Santa Clara County Youth Advisory Council (YAC) Manager
Reports To: Associate Director of Youth Voice Initiatives
Location: Santa Clara County
Compensation:$69,958/annually, generous benefits package
Status: full-time, exempt
About Fresh Lifelines for Youth
Fresh Lifelines for Youth (FLY) is an award-winning nonprofit working to break the cycle of juvenile violence, crime, and incarceration. In twenty years of this work, FLY has supported tens of thousands of young people impacted by the justice system. FLY is at a critical juncture in our evolution: adding to a long history of success providing impactful intervention and prevention programs for young people, we understand that the pipeline-to-prison is a series of systems, structures and practices that suppress the ability of young people of color and other marginalized young people to thrive. We've set an audacious goal to do something about it: , through partnering with young people, communities, and systems, FLY will contribute to the fight for equity and justice by taking concrete steps to dismantle California's pipeline to prison, equip 30,000 juvenile-justice and at-risk youth to transform their lives, and strengthen services for marginalized youth in California and beyond. More info at: .
Youth Advisory Council (YAC) Manager - Position Summary
The Youth Advisory Council Manager (YAC Manager) assumes responsibility for all functions of the Youth Advisory Council (YAC) under the Juvenile Service Division and the Ranch Youth Advisory Council (Ranch-YAC) under the Juvenile Institutions Division. This position is part of a larger initiative between the County of Santa Clara, on behalf of the Probation Department, and Fresh Lifelines for Youth, to co-lead the Youth Advisory Council to engage formerly system involved youth in system processes and practices for the purposes of producing positive system change and building capacity in the youth in this process. The YAC Manager is responsible for the overall planning, management, and completion of YAC-related projects, as well as the recruitment, supervision and professional development of 10-12 YAC youth and 6-12 Ranch YAC youth. The YAC Manager will work closely with Probation, as well as FLY's Youth Voice Department team, to identify where our youth will be best incorporated into system processes and also witness the youth in those settings and provide feedback. The YAC Manager will facilitate an initial participation barriers assessment with each youth, as well as create individual professional development plans for participating youth. The YAC Manager will provide monthly/weekly support meetings for YAC youth participants, will attend mandatory meetings and training, and participate in mandatory stakeholder projects.
Our ideal candidate will be a leader with strong work ethic and presence, a collaborative multi-tasker, and a consummate professional in all matters of confidentiality and client safety. They will be familiar with the juvenile justice population, have experience working with youth with juvenile justice involvement, and be willing to collaborate with stakeholders, community partners, and parents. Other duties include developing and managing YAC-related activities and timelines; attending activities and events; implementing project protocols; analysis and collection of data; writing and editing reports; and managing program budget.
Primary Responsibilities
Recruitment and Supervision of 10-12 YAC youth and 6-12 Ranch YAC youth



  • Collaborate closely with the Probation Department, Juvenile Services Division, Juvenile Institutions Division as well as FLY's Youth Voice Department to facilitate the creation of the Ranch YAC bylaws, participant selection, oversight, training, participation opportunities, and support, and successful launch of the Ranch YAC.


  • Responsible for day-to-day managing of Youth Advisory Council youth, contract requirements, and meeting all deliverables and outcomes (i.e. youth recruitment, youth service hours, attendance targets, etc.) with support from the VP of Youth Voice Initiatives


  • Recruit and engage 10-12 youth between the ages of seventeen (17) and twenty-four (24) who were previously involved in the juvenile justice system to participate in a Youth Advisory Council (YAC). Work in partnership with the Ranch staff to engage 6-12 Yac representatives from each ranch pod and support the continuous transition of youth on the Ranch YAC.


  • Ensure that the YAC planning, recruitment and processes are all youth driven, including youth of various backgrounds and experiences. Youth referrals will be recently involved in the juvenile probation system, FLY's programs and/or other youth serving organizations in the County for referrals.


  • Lead youth focus groups, YAC meetings and one-on-ones to ensure cohesion among YAC members, provide guidance, oversight and relevant feedback


  • Coordinate with Probation staff to identify appropriate activities for the YAC to participate in on both the community YAC and the Ranch YAC.


  • Lead YAC youth in planning and preparation meetings leading up to and debrief meetings following the community partner activities and events


  • Provide relevant and appropriate feedback to youth to support their professional growth and development


  • Manage YAC contract budget which includes managing program funds; monitoring, tracking, and approving expenses on behalf of YAC youth; ensuring all receipts and mileage reimbursements are submitted in timely manner


  • Coordinate with probation staff and YAC members to conduct monthly orientations: 1) for the community YAC this is a monthly orientation for new youth on probation and their parents; 2) for the Ranch YAC, this is still being built out by the youth.


  • Work closely with JJ partners especially those a part of the Juvenile Justice Systems Collaborative and provide oversight to the YAC's subcommittees--JJSC subcommittee and LGBTQI+ subcommittee


  • Plan and implement an end of the year celebration for YAC participants, as well as an end of the year presentation to give the Youth Advisory Council the opportunity to share and showcase their experiences with Probation Staff. This will be required for both the community YAC and the Ranch YAC


  • Supervise staff in partnership with the Vice President of Youth Voice Initiatives


    Professional Development and Training of YAC youth


    • Utilize a customized assessment tool as part of intake for all YAC members. The assessment will identify barriers to participation and retention as well as strengths and areas of growth around professional development.


    • Provide each YAC participant with an individual professional development plan, including assisting youth with participation obstacles and foster program retention, based on assessed needs.


    • Provide YAC participants with stipends for participation. Stipend amount may vary based on participation level of individual participants.


    • Provide transportation assistance for YAC members in need of such assistance.


    • Collaborate with VP of Youth Voice to provide YAC members a minimum of 30-36 hours training on leadership and public speaking, including but not limited to the following modules: Orientation/Intro to Public Speaking, Listening Skills, Appreciative Inquiry, Finding Our Story, Public Speaking Language, Speaking with Conviction, Policy and Politics, Body Language Basics for Speakers, Public Speaking: How to Avoid Freak-out, Giving Meaningful Feedback, Group Facilitation, Implicit Bias, JJ trainings, Circle Keeper, and other training as appropriate.


    • YAC Manager will be trained in the Circle Keeper training/curricula and deliver curricula to YAC members. Probation will collaborate with FLY to identify other training opportunities.


      Involvement and Accountability with Stakeholders and Community Partners

      • Collaborate with the Probation Department and FLY Directors regarding opportunities for YAC members to participate in system meetings, section meetings and/or focus groups to provide feedback to system professionals.

      • YAC Manager and Probation will conduct monthly check-ins to address program needs and provide updates.


      • Maintain written documentation, project information, and records relevant to the services provided and remain in close communication with the County and FLY supervisors regarding this information.


      • Participate in the evaluation process of the YAC and work with the Probation evaluator to identify and collect data outcomes.


      • Work with departments within FLY such as the Development Department on Grants Management to prepare narratives and information needed for contract reporting requirements and the Director of Evaluation and Learning for proper built out of youth metrics in ETO.


        Enhance Program Policies and Procedures

        • Lead YAC in brainstorming and implementing improvements to the program design and components

        • Develop, revise and document policies and procedures for program additions or modifications


        • Create and update Program, Event/Activities, and other manuals


        • Create and update all Program protocols, forms, and youth service tools


        • Document all new processes for running an effective YAC (i.e. policies and procedures)


          Compensation
          This position is a full-time, exempt role at a rate of $69,958/annually with differential pay options based on language/advanced degree. Our Total Rewards Package also includes the following:


          • Healthcare and/or 403(b) stipend


          • Mileage reimbursement


          • 10+ PTO days per year plus 12 holiday days; FLY also provides 3-4 additional "rejuvenation days off" twice per year in July and December (these days off are above and beyond your accrued PTO hours)


          • 8 hours of civic engagement hours


          • Annual professional development goal stipend with a portion eligible toward health/wellness needs


          • Employee Assistance Program (paid for by FLY)


          • Flexible work schedules and occasional remote work days


            At FLY we have adopted a no-negotiation policy. This policy is less about not allowing for negotiation, but more about our commitment to equity. Our commitment to equity is ensuring that the offers that we make to each member of our staff is the very best offer that we have.
            At Fresh Lifelines for Youth, we are committed to hiring top talent. As such, FLY will be implementing a temporary policy offering all new hires a one time signing bonus. All full-time hires will receive $1,500.00 which will be paid in their first paycheck. This amount will be prorated accordingly for part-time hires. This does not apply to seasonal or contract positions. Nor would it apply to internal lateral moves or promotions.
            Our Commitment To Diversity, Equity, And Inclusion
            At FLY, we embrace a diversity of identities, beliefs, thoughts, and experiences. We commit to creating an organizational culture of equity and inclusion to serve our youth and communities better. FLY is an Equal Opportunity Employer. We strive for an inclusive culture and a staff team that reflects diversity. Applicants for all job openings will be considered without regard to age, race, color, religion, sex/gender, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. We strongly encourage women; people of color, people who identify as part of the lesbian, gay, bisexual, transgender, and queer communities; people with experience in the juvenile justice or criminal justice systems; and people with disabilities to apply. Fresh Lifelines for Youth is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or accommodation due to a disability, please contact us at (408) 263-2630 or compliance@flyprogram.org
            COVID-19 Vaccination
            At FLY, we are committed to the safety of our employees, clients, and all others who enter our workplace. While COVID-19 poses a threat to the health and well-being of all individuals, vaccinations can significantly reduce that threat and help protect our workplace as well as our community. As such, FLY would like to make clear that the COVID-19 vaccination is a condition of employment.
            However, FLY does allow staff to apply for exemptions based on medical history or sincerely held religious beliefs or practices. However, this must be approved through FLY's compliance department. If approved, employee's will be subject to weekly COVID-19 testing and must wear masks/PPE at all times.
            Additionally, FLY will allow accommodations for unvaccinated employees to perform their essential job functions so long as it does not impose either a direct threat to the health and safety of the workplace and employees; or an undue hardship on the organization.
            If either of the two conditions above are not met, and the employee cannot receive the vaccine, employment may be terminated.
            If you have additional questions,please contact us at (408) 263-2630 or email
            Applicant Strengths & Experience
            The ideal candidate will have a deep commitment to social, racial, and economic justice with experience in Youth Voice and a passion for collaborating with young people to improve our community.



            • Program Management Experience: BA preferred, ideally in a related field, but not required. At least three years demonstrated success providing leadership to staff, volunteers or youth in a non-profit, government, educational or private sector organization. Experience developing creative structures of support/accountability among peers and teams. Proven administrative skills. At least three years' experience working with underserved and disadvantaged youth is preferred.


            • Collaborative Multi-tasker: Exceptional ability to manage multiple priorities simultaneously, while balancing the needs of Probation, FLY and YAC youth. Executes on priorities with strong work ethic, professionalism, and discretion.




              • Performance Management and Data Analysis: Experience understanding data and how it informs programmatic changes, impacts performance management, and allows FLY to track program effectiveness.


                Position Competencies


                • Project Management: Able to create and implement increasingly complex project plans, manage those plans to intended impact, and adjust course as needed. At least three years' experience working with underserved and disadvantaged youth is preferred.


                • External Relationship Builder: Invests in and builds strong, trusted, and ongoing relationships with external partners.


                • Communication: Uses effective written and verbal communication with staff, teams, and communities served; demonstrates empathy, self-awareness, and listening skills.


                • Cultural Responsivity: Demonstrates the values of diversity and inclusion; fosters environments that facilitate more diverse and inclusive spaces.

Keywords: FRESH LIFELINES FOR YOUTH INC, Milpitas , Youth Advisory Council (YAC) Manager, Executive , Milpitas, California

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