Payroll Administrator

Company: Headway Technologies, Inc.
Location: Milpitas
Posted on: January 20, 2023

Job Description:

TITLE: PAYROLL ADMINISTRATOR FLSA STATUS: NON-EXEMPT REPORTS TO: PAYROLL AND AP MANAGER SUMMARY: Under the direction of the Payroll and AP Manager, the Payroll Administrator is responsible for all payroll related functions, including preparing and processing the bi-weekly payroll for all exempt and non-exempt employees including garnishments, benefits, Federal, state, and local tax withholdings, and off-cycle requests. In addition, the Payroll Administrator ensures compliance with all Federal, state, and local tax laws and regulations; reconciles and reviews annual and quarterly payroll tax returns; inputs new hires, terminations, employee changes in status, updates and audits employee vacation and sick time balances; responds to Employment Development Department (EDD) requests for information or audits; and compiles and creates various reports. This position is located in Milpitas, California. ESSENTIAL FUNCTIONS:

• Prepares and processes the bi-weekly payroll for all exempt and non-exempt employees including garnishments, benefits, Federal, state, and local tax withholdings, and off-cycle requests
• Ensures compliance with all existing Federal, state, and local payroll tax laws and regulations regarding employer pay practices
• Reconciles and reviews annual and quarterly state and Federal payroll tax returns; may amend payroll tax returns if required
• Inputs new hires, terminations, and employee changes in status; updates and audits employee vacation and sick time balances
• Responds to EDD requests for information or audits
• Complies and creates various reports on a weekly, monthly, or quarterly basis; reviews and audits against Human Resources Information System (HRIS) to ensure data continuity and integrity
• Responds to requests from employees and departments; responds to requests for information from outside agencies and auditors
• Overtime may be required contingent on business needs
• Adheres to all safety policies and procedures as required
• Performs other duties of a similar nature or level MINIMUM QUALIFICATIONS:
• Associates Degree in Accounting or Business Administration and/or equivalent relevant experience
• Three years of experience working in accounting in a payroll administrator or analyst role for a mid-sized company
• Proficient in the use of Paycom
• Proficient in the use of Microsoft Office Applications Knowledge, Skills, and Abilities:
• Knowledge of payroll principles, practices, and techniques
• Knowledge and ability to process a full cycle payroll for exempt and non-exempt employees
• Knowledge and ability to use Paycom to process payroll
• Knowledge of current Federal, state, and local tax laws and regulations as they relate to payroll processing
• Knowledge and ability to use Microsoft Office applications to create spreadsheets, Word documents, and presentations
• Able to communicate effectively, both verbally and in writing, with all levels of contractors, consultants, employees, and management
• Able to work productively and collaboratively with all levels of employees and management
• Able to comply with all safety policies and procedures
• Demonstrated analytical and critical thinking skills
• Demonstrated organizational and time management skills
• Demonstrated problem-solving and trouble shooting skills
• Flexible and able to prioritize The hourly rate for this full-time position is between $22.99-$41.73 + bonus target + benefits. Within the range the individual pay may differ depending on additional factors including job responsibilities, job related knowledge, skills, abilities, education, and experience. The hourly pay range shown is subject to change and may be modified periodically. WORKING CONDITIONS: The Payroll Administrator works primarily in an office environment from Monday thru Friday. The schedule may be altered from time-to-time to meet business or operational needs; may travel from building-to-building as needed. Spends a majority of time in a seated position, but occasionally stands and walks; performs various fine grasping movements, bends, and twists; operates a computer and enters information using a keyboard, operates a telephone, and other office equipment. May occasionally be required to push, pull, or lift up to 10 pounds. Other duties of a similar nature or level are duties that may be required, but may not be specifically listed in the job description or posting. TDK/Headway Technologies, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, national origin, age, disability, or genetics. Applicants requiring accommodation in order to complete the application process should contact the Headway Human Resources Department.

Keywords: Headway Technologies, Inc., Milpitas , Payroll Administrator, Human Resources , Milpitas, California