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Lighting Project Coordinator - Electrical Supply

Company: Independent Electric Supply
Location: Milpitas
Posted on: January 12, 2021

Job Description:

Independent Electric Supply, Inc. (IES) opened in 1976 with ten employees to serve electrical contractors working in the high-tech aerospace industry. Today, IES operates 16 electrical supply branches in the Northern California area, San Francisco Bay area, Central Valley, Central Coast--and 7 locations throughout Arizona. IES focuses on traditional electrical supply with dedicated specialists in lighting, switchgear, wire management, tool & safety, renewable energy and enhance logistics solutions to meet specific customer needs. Employing more than 525 people and managing over 1 million square feet of warehouse space, IES is one of the strongest electrical distributors in the markets we serve.In August 2011, IES was acquired by Sonepar USA consisting of the finest locally managed electrical and industrial distributors throughout the United States. Sonepar is the world leader in electrical distribution.SUMMARYThe Project Coordinator will be responsible for coordinating and managing the entire project from startup to closeout, including but not limited to: quoting, scheduling, project coordination, billing, submittal documents, and project close-out documents. The Project Coordinator will be the primary administrative support between our Project Managers, vendors and our customers through the entire project process from quote request through completion. In addition the Project Coordinator will support office staff in organization and management of billing and order processing.Essential FunctionsReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.- Vendor Interaction o Enter payables into the Solar Eclipse and Job Management systemso Review vendor invoices to ensure they match IES Purchase Order amounts and work with project managers to decide appropriate payment scheduleo Review and update vendor information in the Solar Eclipse systemo Manage Payable Aging and field inquiries from vendor receivable departments- Customer Interactiono Create customer invoices in the Solar Eclipse and Job Management systemso Review customer billing information against Customer Purchase order amounts and product descriptionso Work with project managers to ensure correct and timely billingo Create new customers, jobs, and purchase orders for new projectso Discuss payment status and terms with customers to ensure timely payments are received- Corporate Interactiono Work with the IES credit department to manage receivables and timeliness of the construction lien processo Review internal costing summaries against job budgets and provide customer and job summaries o Prepare monthly financial statements and review billing and commission dataJob Requirements:Through previous background and experience, the candidate must be able to demonstrate, with or without an accommodation:* Proven ability to start and complete tasks and be detail oriented.* Possess in depth knowledge of IES computer systems, Microsoft Office, etc.* Must be a team player and abide by IES''s strong core values and beliefs.

Keywords: Independent Electric Supply, Milpitas , Lighting Project Coordinator - Electrical Supply, Other , Milpitas, California

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