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Executive Administrator

Company: SolarEdge
Location: Milpitas
Posted on: June 12, 2021

Job Description:

SolarEdge is the fastest growing smart energy company and the world's #1 residential solar provider, with offices in 22 countries. Our latest flexible solution, SolarEdge Energy Hub has won multiple industry awards for its ability to get homeowners battery-ready, EV-ready, and future-ready. We address a broad range of energy market segments, including commercial solar, EV charging, UPS, and Grid Services solutions. We are looking for a motivated administrative professional to support the team.

This role will provide support to the VP Sales and encompasses a blend of administrative, tactical, and strategic activities. To succeed in this role, candidates should be self-starters who can problem solve independently and anticipate executive's needs. They should be able to utilize both strategic and execution-oriented thinking, quickly and effectively translating directions into visual and verbal messaging and have exceptional oral and written communication skills.

Duties and Responsibilities:

  • Provide best-in-class administrative and operational support including: Calendar management, meeting management, event management/coordination, travel management/coordination, expense management, and reimbursement processing
  • Effortlessly juggle multiple calendars in multiple time zones and countries for the VP Sales and a few other executive calendars. Schedules are overloaded; there is a lot to do, and not a lot of time to do it. You will need to make sure it all works seamlessly while acting as a true gatekeeper of time.
  • Ensure meeting participants are prepared in advance of scheduled meetings for efficiency purposes
  • General travel arrangements, domestic & international
  • Filter and manage requests for internal & external commitments.[AC1]
  • Coordinate special projects including team offsites, team building activities
  • Submit and maintain expense reports
  • Attend sales meetings and capture key outcomes and actions
  • Regularly collaborate with cross-functional Administrative & Executive Assistants and provide back up for vacation/illness
  • Look for opportunities to streamline efforts and improve processes
  • Track team initiatives, tasks, priorities, and internal and external communications
  • Help create content and meeting materials for both internal and external use
  • Coordinate and collaborate across the organization in multiple locations
  • Assist in the preparation of presentations, meetings, reports, or other materials as necessary

Required Skills and Qualifications:

  • 5+ years of experience as an Executive Assistant preferably in a high-growth environment
  • Bachelor's degree or equivalent in business, science or liberal arts
  • Advanced Outlook calendar management is critical
  • Sense of urgency with a can-do attitude and a passion for generating team results
  • Process-minded with impeccable attention to detail
  • Proactive about follow up on internal and external tasks
  • Analytical, results-oriented, and articulate
  • Professional presence with outstanding communication and interpersonal skills
  • Excellent relationship manager, able to build rapport with key contacts and diverse stakeholders
  • Proven strong planning, time management, and organizational skills
  • Resourceful and proactive, with excellent problem solving and analytical skills
  • Team player with the ability to work independently as well as part of a team across time zones
  • Dependable and highly professional, with a demonstrated strong work ethic
  • Ability to demonstrate the utmost discretion
  • Must be able to successfully pass a comprehensive background check and references
  • Exceptional ability to multi-task, prioritize conflicting demands and meet deadlines with little direction
  • Excellent written and interpersonal communication skills
  • Ability to interact with all levels with diplomacy and professionalism
  • Ability to foresee challenges with calendar, travel needs, etc
  • Highly proficient using MS Office applications including Outlook, Word, PowerPoint, SharePoint and Excel
  • Demonstrated project management experience.
  • Available and Flexible: You must be extremely flexible and have an "on-call, 24/7" mentality

Keywords: SolarEdge, Milpitas , Executive Administrator, Other , Milpitas, California

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