Executive Administrator

Company: SolarEdge
Location: Milpitas
Posted on: June 12, 2021

Job Description:

SolarEdge is the fastest growing smart energy company and the world's #1 residential solar provider, with offices in 22 countries. Our latest flexible solution, SolarEdge Energy Hub has won multiple industry awards for its ability to get homeowners battery-ready, EV-ready, and future-ready. We address a broad range of energy market segments, including commercial solar, EV charging, UPS, and Grid Services solutions. We are looking for a motivated administrative professional to support the team.

This role will provide support to the VP Sales and encompasses a blend of administrative, tactical, and strategic activities. To succeed in this role, candidates should be self-starters who can problem solve independently and anticipate executive's needs. They should be able to utilize both strategic and execution-oriented thinking, quickly and effectively translating directions into visual and verbal messaging and have exceptional oral and written communication skills.

Duties and Responsibilities:

• Provide best-in-class administrative and operational support including: Calendar management, meeting management, event management/coordination, travel management/coordination, expense management, and reimbursement processing
• Effortlessly juggle multiple calendars in multiple time zones and countries for the VP Sales and a few other executive calendars. Schedules are overloaded; there is a lot to do, and not a lot of time to do it. You will need to make sure it all works seamlessly while acting as a true gatekeeper of time.
• Ensure meeting participants are prepared in advance of scheduled meetings for efficiency purposes
• General travel arrangements, domestic & international
• Filter and manage requests for internal & external commitments.[AC1]
• Coordinate special projects including team offsites, team building activities
• Submit and maintain expense reports
• Attend sales meetings and capture key outcomes and actions
• Regularly collaborate with cross-functional Administrative & Executive Assistants and provide back up for vacation/illness
• Look for opportunities to streamline efforts and improve processes
• Track team initiatives, tasks, priorities, and internal and external communications
• Help create content and meeting materials for both internal and external use
• Coordinate and collaborate across the organization in multiple locations
• Assist in the preparation of presentations, meetings, reports, or other materials as necessary

Required Skills and Qualifications:

• 5+ years of experience as an Executive Assistant preferably in a high-growth environment
• Bachelor's degree or equivalent in business, science or liberal arts
• Advanced Outlook calendar management is critical
• Sense of urgency with a can-do attitude and a passion for generating team results
• Process-minded with impeccable attention to detail
• Proactive about follow up on internal and external tasks
• Analytical, results-oriented, and articulate
• Professional presence with outstanding communication and interpersonal skills
• Excellent relationship manager, able to build rapport with key contacts and diverse stakeholders
• Proven strong planning, time management, and organizational skills
• Resourceful and proactive, with excellent problem solving and analytical skills
• Team player with the ability to work independently as well as part of a team across time zones
• Dependable and highly professional, with a demonstrated strong work ethic
• Ability to demonstrate the utmost discretion
• Must be able to successfully pass a comprehensive background check and references
• Exceptional ability to multi-task, prioritize conflicting demands and meet deadlines with little direction
• Excellent written and interpersonal communication skills
• Ability to interact with all levels with diplomacy and professionalism
• Ability to foresee challenges with calendar, travel needs, etc
• Highly proficient using MS Office applications including Outlook, Word, PowerPoint, SharePoint and Excel
• Demonstrated project management experience.
• Available and Flexible: You must be extremely flexible and have an "on-call, 24/7" mentality

Keywords: SolarEdge, Milpitas , Executive Administrator, Other , Milpitas, California